Terms & Conditions

Here are the key things you need to know when booking Nottingham conferences at Trent Vineyard Conferencing.

Booking Form

Once you have made your provisional booking, we'll send you a booking form and our standard terms and conditions. We ask that you sign the booking form and return it to us within 10 working days. Once this is done, the room is officially yours.

Deposits and Credit Checks

We may ask you to provide a deposit for your event. If you are a new customer then we will ask you to complete a credit check to enable us to invoice you after your event.

Payment Terms

We will invoice you the week after your conference and ask for payment within 14 days.

Cancellation Policy

Our cancellation policy reflects the amount of work that goes into preparing for your event in advance and the opportunity cost to us of not having had the room available to hire out to another customer.

We have reviewed our cancellation policy to make sure it’s fair and more advantageous to you than you might otherwise receive elsewhere.

Written notice received by us
(Working days before the event)

Charge or % of total hire costs payable by you

Over 25 days (admin fee)


11 - 25 days


6 - 10 days


1 - 5 days


Terms and Conditions of Hire

The full Terms and Conditions of Hire for Nottingham conferences at the Trent Vineyard Conferencing are available for download